Privacy Policy

Kanji Associates takes your privacy and the security of any information you provide us very seriously and views secure personal data protection as its legal and social responsibility. Kanji Associates privacy policy states how and why we collect data, how we store it, how we use it, and your rights concerning the personal information you provide to Kanji Associates.

Kanji Associates processing of your personal data is now governed by the General Data Protection Act 2018 (GDPR). Kanji Associates lawful basis for obtaining your personal information is based on your clear, fully informed consent in pursuant to Article 6 of the GDPR. This establishes grounds for lawful processing which includes processing of consent and processing in the organisation’s legitimate interest. If you have any questions regarding our privacy statement, please contact us:

What personal information we collect Depending on how you interact with us, including when you enquire about our activities, register with us, subscribe to our newsletter, send or receive an email, you provide us with your personal information that we collect. This may include your name, postal address, email address, Personal and specific information contained in your CV, telephone or mobile number and your contact preferences. We will only keep your records on our system for as long as is necessary for our work with you and to meet any legal or regulatory requirements. This is so that we can provide the services or information you have requested.

How and why we collect it:

When you contact Kanji Associates regarding our activities,  send or receive information, you provide us with personal information to enable us to respond to your requests.

How we use your information:

Under the GDPR regulations, we are legally obliged to ensure that we only use this information for the purpose for which it was requested, that consent was given and to ensure that it is kept securely. The information will be retained only for the appropriate amount of time it is needed, and it will be kept in an established data retention system under the supervision of Kanji Associates designated data protection officer.

We may use your personal information for:

  • Dealing with your inquiries, requests, or complaints Processing your payments for a specific product made online or otherwise to verify financial transactions.
  • Providing you with information about our work opportunities and activities.
  • Providing you with updates on our work, where you have agreed to receive this.
  • Complying with our legal obligations, policies, and procedures
  • Providing and personalising our services.
  • Administering subscriber’s membership records.
  • Processing an internship application or job application.

In order to process financial transactions. We may ask you for your bank or credit card details, as well as a valid form of identification, if necessary.

How we secure your information:

Kanji Associates is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect. All staff who have access to your personal data understand the importance of keeping your information safe and secure at all times. No data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information Kanji Associates cannot ensure or warrant the security of any information you transmit to us electronically, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems. We cannot be held responsible for the privacy of data collected by websites not owned or managed by Kanji Associates.

What does providing your personal information mean?

To continue to receive information from Kanji Associates and for us to correspond with you either electronically (email) or by post, you must authorise Kanji Associates to communicate with you by confirming your full consent. In addition, we may send you direct emails that we feel may be of interest to you. Kanji Associates will not sell or rent supporter information to anyone. From time to time, we agree with other like-minded organisations to write to some of each other’s supporters, for the mutual benefit of both. In order to do so, Kanji Associates will ask again for your full and informed consent. We will only contact you when you provide us with your personal data and you explicitly give us consent to use the information you provide for the purposes stated. 

What are your choices regarding the collection, use, and distribution of your information? If you indicated that you are interested in receiving regular information from Kanji Associates and have given explicit consent to a particular method of communication (email, telephone, post ), we will use this method to send you information and communicate with you.

What are your rights concerning the personal information you provide to Kanji Associates?

Right to access:

You have the right to obtain a copy of the information that is held about you. You may request a copy of the personal information relating to you that is kept on file by Kanji Associates by contacting us at Kanji Associates Information requested will be provided free of charge, however, we may need to charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive.

Right to correct or update the information:
Should your personal details change, please help us to keep your information up to date by completing and updating the preferred communications form at Keep in touch with us or by sending an email to (Your company email) In addition, if you find that any of your personal information is incorrect or incomplete, please notify Kanji Associates using either of the above methods and the necessary corrections will be made in a timely manner.

Right to rescind consent:

You have the right to withdraw consent at any time. If you desire to withdraw the consent you have previously given, there are a number of ways you can do this:

  • Complete the communications form at: Keep in touch with us and update your preferred communications methods
  • Email ( Your company email address ) withdrawing your consent to all communications

Right to be forgotten:
You may have personal information effectively erased when that information is no longer necessary for its initial purpose and when you have clearly rescinded previously given consent. If you would like to do this, contact us contact us page 

Will we disclose the information we have collected to outside parties with your consent?

Please note that any information you provide to ( Your company) will never be supplied to third parties without first obtaining your consent. If you consent to the use of your information by third parties, we require them to protect your personal information to the same degree that we do. The only time we may need to disclose your information to a third party is at the time of a request being made by a potential employer or other recruitment organisation. Kanji Associates may use your personal information to send you information about third parties, which we think you may find interesting, but only if you tell us that you wish this to happen. 

3rd Parties:

We employ other companies and individuals to perform functions on our behalf, for example, freelance consultants specialising in particular sectors or geographical territories. Such companies and individuals will have access to any personal information needed to perform these functions, but may not use it for any other purposes, and are required to handle your data in accordance with appropriate data protection legislation.

With your permission, we may distribute your details to carefully selected partners, for example, recruitment agencies, who may be able to assist you in gaining future employment. As a result, you may be contacted by email, telephone or post by us, our associates, or other organisations. You may, of course, opt out of such correspondence immediately and at any time.

Direct marketing and user surveys:

From time to time we may provide you with details of other Kanji Associates services and products which may be of interest to you, offering you the opportunity to subscribe to them. We may also offer you the opportunity to participate in surveys carried out by Kanji Associates or its agents, which help us gather information to support our work.

Can you opt out of further communications?

If you do not wish to receive further communications of a particular type or no longer wish Kanji Associates to contact you at all, you can tell us by:

1/  Go to our contact us page Keep in touch with us

2 / Completing the communications opt-in form at Keep in touch with us and updating all your preferred communications methods

We will always respect your privacy and any personal communication between you and Kanji Associates.